Document Management Specialists

What the job really is

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

At a glance

• Sector: Computer & Mathematical
• O*NET-SOC code: 15-1299
• O*NET job zone: 4 — considerable preparation
• Work sample tasks on file: 12
• Tools and technologies listed: 12

What you actually do

Work sample tasks recorded for this occupation:

• Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
• Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• Develop, document, or maintain standards, best practices, or system usage procedures.
• Assist in the assessment, acquisition, or deployment of new electronic document management systems.
• Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
• Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
• Write, review, or execute plans for testing new or established document management systems.
• Monitor regulatory activity to maintain compliance with records and document management laws.
• Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
• Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.

Tools and technology

Adobe Acrobat, Adobe InDesign, Adobe Photoshop, Apache Tomcat, Autodesk AutoCAD, Dassault Systemes SolidWorks, Extensible markup language XML, Google Analytics, Hypertext markup language HTML, IBM DB2, IBM WebSphere MQ, Linux

What employers expect you to already be comfortable with.

Where this job leads

Related occupations — the usual moves up and sideways:

• Management Analysts
• Computer Systems Analysts
• Database Administrators
• Health Information Technologists and Medical Registrars
• Medical Records Specialists
• Database Architects
• Administrative Services Managers
• Software Developers

Getting in

O*NET assigns this occupation job zone 4 (considerable preparation). The related occupations above are the realistic routes in and out.

Find openings

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Check this against the source

O*NET OnLine: Document Management Specialists — the authoritative public-domain profile this page is derived from, including the full task list, reported skills and the wage estimates for your region.

Derived and rewritten from the public-domain O*NET database (U.S. Department of Labor / Employment and Training Administration). Figures are observations, not promises — always confirm salary, licensing and visa requirements with the employer and the relevant authority.